Clear rules for AI use. Tailored to your business.
AI is already in your business — whether you know it or not. Without a governance framework, your team is making decisions about AI use on their own, in different ways, with different tools, and different standards. We fix that with a complete, customisable set of policies that bring everyone onto the same page.
Shadow AI is already happening in your business.
Shadow AI refers to the use of AI tools by employees without the knowledge, approval, or oversight of the business. It's not malicious — it's just what happens when people find useful tools and start using them without guidance. Staff are signing up for AI platforms with personal or work accounts, pasting sensitive information into public AI systems, and generating business outputs with no review process in place.
Without governance, you have no visibility into what tools are being used, what data is being shared, or what liability you might be accumulating. That's a risk most businesses can't afford to ignore as AI becomes embedded in everyday work.
What happens when there are no rules.
The risks of unmanaged AI use are real, and they grow as AI becomes more capable and more embedded in how people work.
Staff share sensitive client, financial, or operational data with public AI tools that may store and use that information for training. A single well-meaning employee can create a serious breach.
With no shared standards, different people use AI differently — producing inconsistent quality, tone, and accuracy across the business. There's no way to audit or control what's being generated.
When something goes wrong — an AI-generated document with an error, a biased decision, a compliance issue — there's no policy framework to fall back on and no clear line of responsibility.
As AI regulation evolves, businesses without documented governance practices will find themselves exposed. Demonstrating responsible AI use is increasingly expected by regulators, insurers, and enterprise clients.
AI-generated content that is inaccurate, biased, or inappropriate reflects on the business that publishes it. Without review processes, there's nothing standing between a bad output and your customers.
Governance isn't just about preventing harm — it's what makes responsible AI adoption possible. Without a policy foundation, every AI project your business undertakes starts from scratch with no shared framework to guide it.
A complete governance framework, built for your business.
Our framework is a customisable set of policy documents that together give your business a complete foundation for responsible AI use. Delivered as ready-to-use documents, tailored to your context.
A clear policy defining what AI tools employees are permitted to use, how they can be used, and what's off-limits. Removes ambiguity and gives staff a simple set of rules to follow.
Specific guidance on what types of information can and cannot be entered into AI systems. Covers confidential data, client information, personally identifiable information, and internal business data.
A maintained list of AI tools that have been assessed and approved for use within the organisation, with guidance on the approved scope of each tool. Eliminates shadow AI by making the right choice the obvious one.
A structured approach to evaluating AI use cases and tools before they're adopted. Ensures that risk is considered up front, not discovered after the fact, and that decisions are documented and defensible.
Defines how AI-generated outputs should be reviewed before use, who is responsible for sign-off, and what quality standards apply. Keeps humans appropriately in the loop without creating unnecessary friction.
A clear process for identifying, reporting, and responding to AI-related incidents — from data exposure to a biased output or a system failure. Ensures the business can respond quickly and consistently.
Clarity on who owns AI governance within the business, who is responsible for tool assessment, and how decisions are escalated. Governance only works if someone is accountable for it.
AI changes fast. Our governance framework includes a structured review schedule to ensure your policies stay current as tools evolve, regulations change, and your business grows.
A simple process for ensuring staff have read, understood, and agreed to the AI policies that apply to them. Provides a documented record for compliance and HR purposes.
The confidence to adopt AI — without the risk.
Good governance doesn't slow AI adoption down — it makes it possible. When your team knows what's allowed, what tools are approved, and how to use AI responsibly, they can move quickly with confidence. You get the productivity gains without the liability. Leadership gets visibility and control. Clients and partners get reassurance that you take AI seriously.
Paired with our AI training, governance becomes even more powerful. Staff don't just know the rules — they understand why the rules exist and how to apply them to real situations. Together, they form a complete foundation for responsible AI use across your business.
Common questions.
A few things people usually want to know before getting started.
Get ahead of AI risk before it becomes a problem.
A governance framework is one of the most valuable things you can put in place right now. Let's build one for your business.